Administrative Specialist - Talent Pool

Job Description

Phoenix Group of Virginia seeks an IPT Recorder to support Integrated Product Team activities at SUPSHIP Newport News in support of Navy inactive ship and vessel disposition programs. This role is responsible for meeting management, documentation, and action item tracking across multi-stakeholder program environments. The ideal candidate is highly organized, detail-oriented, and experienced working in a government or defense program setting.

Primary Functions:

•         Serve as the official recorder for Integrated Product Team (IPT) meetings, working groups, and program reviews in support of Navy inactive ship programs.

•         Capture, organize, and distribute meeting minutes, action items, decisions, and follow-up assignments in a timely and accurate manner.

•         Maintain and track open action item logs; follow up with responsible parties to ensure closure on schedule.

•         Coordinate meeting logistics including scheduling, agendas, attendance tracking, and distribution of pre-read materials.

•         Maintain organized records of program documentation, correspondence, and deliverables in accordance with program and contract requirements.

•         Support development and maintenance of program schedules and status trackers.

•         Interface with SUPSHIP Newport News, NAVSEA, and contractor personnel as required to support program coordination.

•         Prepare and distribute program status reports and briefing materials under direction of the Program Manager.

•         Assist with contract deliverable tracking and submission coordination.